Government eMarketplace – GeM – c.g.

As per the vision of the Honourable Prime Minister of India to bring efficiency, transparency, inclusiveness and ease of doing business, Government e Marketplace – (GeM), the National Public Procurement Portal, was launched on 9th August, 2016 to provide end to end solution for all procurement needs of Government Departments, Autonomous Bodies and Public Sector Enterprises for products and services.

  1. A one-stop online procurement portal all the Government Buyers including Central / State Ministries, Departments, Bodies and PSUs.
  2. Rule 149 of GFR 2017 amended to Procurement of Goods and Services by Ministries or Department will be mandatory for Goods or Services available on GeM.
  3. GeM aims to enhance efficiency, transparency, inclusiveness in public procurement.
  4. It provides the tools of e-Bidding, Reverse Auction and Direct Procurement to facilitate Government Buyers achieve the best value for their money.

Key Advantages to Sellers

  1. Direct access to all the Government departments.
  2. One stop shop for bids / reverse auction on products / services.
  3. Dynamic pricing.
  4. Strong vendor rating system.
  5. Seller friendly dashboard for selling and monitoring of supplies and payments.
  6. News and Event Section for Regular Updates.
  7. New on GeM – Shows list of new product categories added.

Initial Checklist

  1. Have you ever tried creating your GeM account on your own, if “yes”, status update please, if “no”, please ignore.
  2. Company name, registered address with PIN.
  3. Email ID (To get OTPs). 
  4. Mobile number (To get OTPs).
  5. Authorised signatory’s Aadhaar linked mobile number (To get Aadhaar OTP).
  6. Authorised signatory’s PAN and Aadhaar copy.
  7. Company’s PAN.
  8. Company’s GST registration certificate.
  9. Company’s cancelled cheque copy.
  10. Company’s Latest 3 ITR forms.
  11. Company’s Udyam Registration Certificate.
  12. Company’s incorporation certificate – Optional.
  13. Company’s Startup India Registration certificate – Optional.

Caution Money

All the sellers (Except, those who are exempted) on GeM must be required deposit a caution money as follows:

  1. Turnover up to INR.1.00 Crore – INR.2,000.00.
  2. Turnover above 1.00 crore, below INR.10.00 Crores – INR.10,000.00.
  3. Turnover above 10.00 crores – INR.25,000.00.

For nil turnover, seller has to deposit INR.2,000.00 as caution money.

Sellers like, SHGs, Artisans, Weavers, MSE Women, MSE (SC/ST), FPOs and ODOP nodal will be exempted from depositing caution money.

Checklist to upload product Catalog

  1. Product catalog, details with detailed specification.
  2. Product category as per GeM.
  3. Fulfilled purchase order/s from public sector enterprises (Not more than 3 years old).
  4. Product photos (Front, back and close up, 3 unique photos as per GeM photo guideline).
  5. OEM Authorisation Key / code.
  6. MRP and offered price (All inclusive).

Checklist to upload service Catalog

  1. Service list / details with commercials.
  2. Fulfilled purchase order/s from public sector enterprises (Not more than 3 years old).
  3. PF registration certificate.
  4. ESI registration certificate.
  5. PT registration certificate.
  6. FSSAI registration certificate.
  7. Shop and Establishment registration certificate.
  8. Incorporation certificate.
  9. PAN copy.
  10. GST registration certificate.
  11. Udyam Registration certificate.
  12. LIN declaration.

Bid Checklist

  1. Self-attested PAN copy.
  2. Self-attested GST Registration Certificate copy.
  3. Self-attested Udyam Registration Certificate copy.
  4. Self-attested latest 3 years ITR acknowledgement copies.
  5. Self-attested FSSAI registration certificate.
  6. Latest 3 years turnover certificate duly signed by Chartered Accountant with UDIN.
  7. Self-attested quality certificate copies like, ISO, CMMI, etc.
  8. Self-attested start up India Registration Certificate copy.
  9. OEM Authorisation letter.
  10. OEM turnover certificate.
  11. All and any other documents as per the bid and as per the ministry as the case may be.

Vendor Assessment

Vendor assessment is a process where sellers are evaluated based on their credentials, manufacturing capacity, financial capacity, technical capabilities, etc. It is a mechanism to ensure that only reliable and competent vendors participate in government procurement process.  

GeM mandates the OEMs / sellers (except those who are exempted) to establish their credentials and fast track their sales by getting pre assessed by RITES.

Advantages of Vendor Assessment

  1. Pre assessed vendors are tagged as “Vendor Assessed” in front of their names at GeM.
  2. Vendor assessment is contributing parameter to arrive at the “seller rating” displayed on the GeM.
  3. Vendor assessment of the applicant will be based on authentication of vendor profile, financial capacity and technical details of the items to be offered on GeM as per the prescribed format.
  4. Vendor Assessment is must to get OEM panel in GEM.

The extract of GFR Rule – 149

The GeM portal shall be utilized by the Government buyers for direct on-line purchases as under:

  1. Up to INR.50,000.00 through any of the available suppliers on the GeM, meeting the requisite quality, specification and delivery period.

Note: In case of automobiles, procurement under this sub-rule is permitted without any ceiling limit.

  1. Above INR.50,000.00 and up to INR.10,00,000.00 through the GeM Seller having lowest price (L1) amongst the available sellers of at least three different manufacturers, on GeM, meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM can be used by the Buyer even for procurements less than INR.10,00,000.00
  2. Above INR. 10,00,000.00 through the supplier having lowest price meeting the requisite quality, specification and delivery period after mandatorily obtaining bids, using online bidding or reverse auction tool provided on GeM.

GeM Contacts

Help Desk Walk-In Address:

Office of GeM. 2nd Floor, Jeevan Tara Building, 5-Sansad Marg, Near Patel Chowk Metro Station, New Delhi – 110001.

Contact number: 1800-102-3436 / 1800-419-3436 / Email ID: helpdesk-gem@gov.in / seller.registration@gem.gov.in 

To Raise a Support Ticket: https://gem.gov.in/gemtickets/user_type

Useful Links

  1. GeM Home Page: https://gem.gov.in/
  2. GeM Policies and manuals: https://gem.gov.in/support/buyers/?lang=english
  3. GeM Training Videos: https://gem.gov.in/training/training_module

Upshots by Team Ganashri

  1. In case, if you are targeting client’s / customer from public sector enterprise, then it will be game changer to get it registered on GeM.
  2. As soon as your profile is up (100%), please do process the payment of caution money as per GeM policy.
  3. Please do participate in custom / BOQ bid / s as the case may be.
  4. Create your own brand by using Trademark registration certificate.
  5. Upload product / service catalog / s.
  6. Please upload your unbranded product, in case, if it makes business sense to you.
  7. You can please pair the product catalog / s.
  8. Please do refer to the GeM policy for vendor assessment and exemption.
  9. Vendor Assessment is inevitable (Except as exempted by GeM policy) for all the OEMs to get OEM panel.
  10. Upon successful completion of Vendor Assessment, please do apply for OEM panel.
  11. As per your own requirement, please try and do participate in bids which are not asking for EMDs, so that you can save the EMD cash outflows.
  12. Please be informed that, there will be GeM flatform fees as soon you cross the basic exemption limit, i.e., Annual Milestone Charges, service charges, etc. as applicable from time to time.
  13. Please do keep in touch with GeM support team for any technical support.

Thank you.

Courtesy: Team Startup

Ganashri Advisers India LLP | +91 94801 18310 | +91 83106 26652 |

 https://www.ganashri.com | cg@ganashri.com

Disclaimer

This document has been issued in the general interest of knowledge transfer purpose and it cannot be construed in any other manner whatsoever.